Registration

Online Registration

Early Registration Deadline - Friday September 19, 2008, midnight, E.S.T.

Register Online

View Current Registrants

Request for Duplicate Receipt/Letter of Invitation

Registration & Session Admission

Admission to all scientific sessions, the poster area and exhibits will be by badge only. These badges also will be used as exhibitors' inquiry records. Badges will be checked by security guards and must be worn to all ASHG scientific and social functions. Any individual who is not wearing an official meeting badge will be directed to the registration desk to register or, if already registered, to purchase a replacement badge. Children under the age of 16 will be admitted if accompanied by a paying registrant.

Fees

The registration fee includes entry to all invited sessions, platform sessions, poster sessions, and exhibits. Single day registrations are not available. For registrants whose employers require vendor federal tax ID numbers, the ASHG Tax ID number is 52-1419397.
 

Registration fees do not include admission to the Trainee-Mentor Luncheon on Wednesday, November, 12, or to the special event on Saturday, November 15, at the National Constitution Center. Please check the appropriate box on the registration form to attend these events.
 

ASHG members in good standing and individuals who have applied for 2008 membership may register for the meeting at ASHG member rates. To join the Society, complete the 2008 online ASHG membership application.
 

All students are required to register at the trainee rates for the meeting to gain admittance to scientific sessions, poster board and exhibit areas. Postdoctoral fellows and students working toward a degree in human genetics or an allied field qualify for the trainee registration rate. Students who register on site at the meeting should bring a student ID card or a letter signed by their department head to certify trainee/student/fellow status. Guest tickets will not be issued to students for individual sessions or meeting days. Security guards are instructed to admit only those individuals wearing an official meeting badge.
 

Important: Authors who submit abstracts for presentation are not automatically registered for the meeting. In order to participate in the meeting and make your presentation, you must register for the meeting and pay the registration fee.

Payment

Registration payments must be made by credit card (American Express, MasterCard, Discover or VISA only) online at the ASHG meeting registration site (coming on or around May 27, 2008). Purchase orders and wire transfers are not accepted for payment of registration or other fees. Do not fax or mail your registration. Contact the meeting Registrar, Toney Vogel at tvogel@ashg.org if for any reason you are unable to register online.
 

Cancellations/Refunds

Deadline - October 17, 2008

Registrations cannot be transferred to another person. If for any reason the registrant cannot attend, that registration must be cancelled, and the replacement person must register for the meeting online. To cancel a registration and receive a refund, registrants must send a written or e-mailed request to the ASHG Registrar, Toney Vogel: tvogel@ashg.org. ASHG will honor requests for refunds in writing that are received no later than Friday, October 17, 2008. Refunds will not be processed until all badges and/or tickets are returned. Please note that cancellations are subject to a processing fee of $50. No refunds will be issued for requests received after October 17, 2008.

No refunds will be made on site for registration or tickets purchased in advance for social events.

Receipt, Badge and Tickets

A registration receipt, badge, and tickets for ticketed events ordered in advance will be mailed to EARLY registrants only (those who registered by the September 19 deadline).
 

Publications and Program Details

In addition to printed meeting publications, all annual meeting details (schedules, exhibitor lists, abstract text, and the searchable abstract and individualized meeting itinerary programs) will be available on the meeting Web site in mid-September. This site will serve as the formal e-publication of the meeting. NOTE: 2008 is the last year that abstracts will be available in print. Beginning in 2009, abstracts will be published online and available on CD.

Publication Details

Replacement Badges

A $5 fee will be charged to registrants for each replacement badge requested i.e., to replace badges that are left at home or in hotel rooms, lost or forgotten.

Registrant Look-Up

Some information supplied on registration forms by registrants will be available on computers in the registration area of the Pennsylvania Convention Center to assist attendees who wish to check to see if a colleague has registered. For privacy reasons, personal information or hotel details will not be provided.

On-Site Registration Hours:

Requests for Letters of Invitation

For security purposes, letters of invitation can only be sent to individuals that have registered for the meeting. After you have registered, you will be given a link to generate your letter of invitation. If you have questions, please contact Toney Vogel (tvogel@ashg.org).